Trilingual Administrative & Medical Assistant
ASTF is a leading provider of occupational health and workplace prevention services in Luxembourg. Our mission is to ensure the medical monitoring and support of employees in the financial sector, working closely with employers and multidisciplinary teams.
Trilingual Administrative & Medical Assistant
12-month fixed-term contract, part-time (60%, Monday, Wednesday, and Friday)
Responsibilities
Reception and administrative management
Provide in-person and telephone reception for visitors and patients.
Manage medical appointments, summons, and administrative follow-up.
Medical assistance
Assist physicians in preparing for and carrying out medical examinations.
Perform certain medical tests according to internal protocols.
Enter and update electronic medical records.
Logistics and organization
Contribute to the logistical organization of consultations (room preparation, equipment, etc.).
Manage orders for office supplies and other minor medical supplies.
Data management and confidentiality
Ensure the confidentiality and security of medical and administrative records.
Ensure documents are updated and archived in accordance with applicable regulations.
Profile and Skills
• Languages:
French, English & German: required, fluent in both spoken and written form.
• Education:
Training in administration, medical secretarial work, paramedical fields, or equivalent.
• Experience:
Prior experience in a front desk or reception role, ideally in the medical or healthcare field, is an asset.
• Key Skills:
Excellent organizational skills, rigor, and a strong sense of confidentiality.
Autonomy, flexibility, and the ability to handle multiple tasks simultaneously.
Team spirit and strong interpersonal skills.
Fluent in French, English, and German. Knowledge of Luxembourgish is an asset.
Comfortable with common IT tools (Word, Excel, Outlook, medical management software, etc.).